What should a fire extinguisher inspection report contain?

The report is the one thing your client really sees of your work. A clear report proves the inspection was done, protects your company in a dispute and reassures the insurer or inspector. Here's what it should contain.

The basics

• Your company: name, contact details, and the name of the technician who attended.
• The client and the site inspected, with the address.
• The date of the visit (or the period, for a job spread over several days).

Detail for each unit

For every extinguisher, the report must identify it without ambiguity:

• a reference (number, code) and its location;
• its type, capacity and year of manufacture;
• the work carried out: inspection, recharge, parts replaced, pressure test, withdrawal from service;
• the result: compliant or not.

Non-conformities

This is often the most useful part for the client: units that are condemned, missing, inaccessible or overdue, with what to do and by when. A report that highlights them clearly gives the client a real reason to hand you the follow-up work.

The next due date

Each unit, or at least each site, should show the date of the next inspection. It's what turns a one-off document into a lasting relationship with the client.

One report, two uses

A distinction is often made between:

• the intervention report, an informal work summary;
• the compliance certificate, a more formal document attesting that the inspected units meet the stated reference.

Save time without cutting quality

Retyping every inspection into a Word document is slow and error-prone. If each unit's history is already recorded, the report can be generated in seconds, with your company name and, depending on the plan, your logo.

That's the idea behind Extinguo: you log the visit once, on site, and the PDF report is ready to hand to the client.